The calls you're losing every week — and why
You're mid-viewing with one client or wrapping up a deal when the phone rings about a different property. You can't always pick up, and most callers don't leave a message — they just call the next agency on the list.
Evenings and weekends are when people browse listings at leisure and call on impulse: 'Is the two-bedroom on Elm Street still available?' Hit voicemail, and a good share of them hang up and try somewhere else.
The hours right after a strong new listing goes live are when calls spike hardest — exactly the moment a single phone line and one agent can't keep up, and interest cools fast if nobody answers.
How AstraLoop's AI assistant works for your agency
This isn't a phone-tree with button menus, and it isn't an e-commerce chatbot repurposed for real estate. It's a voice assistant built around your listings, your area, and how your agency actually works.
Answers like an agent
It speaks naturally, no 'press 1 for sales.' It understands whether the caller is house-hunting, looking to sell, or confirming a viewing already booked.
Qualifies the enquiry
It asks about area, property type, rough budget, and timeline, so when your agent calls back they already have a real lead, not a mystery missed-call number.
Books the viewing
If the slot is open, it offers a time for the walk-through and locks it straight into the agency calendar — no manual back-and-forth, no message lost in a voicemail inbox.
Knows what's on the market
Kept up to date on your active listings, so when someone asks 'is the loft on Main Street still available?' it answers correctly instead of leaving the question hanging.
In a 20-minute demo we build an example around a few of your real listings and let you hear it handle a viewing request live.
How we set it up
Call audit
We look at what kinds of calls your agency gets today, when they go unanswered, and which listings or portals drive the most impulse calls.
Custom build
We configure the assistant around how you actually work: areas covered, property types, viewing hours, what it can book on its own and what gets handed to an agent.
Calendar and contacts hookup
We connect it to your agency's calendar and the tools you already use, so booked viewings land exactly where you check them.
Go live and tune
We launch, listen to the first real calls with you, and refine the responses until the tone and the details match your agency exactly.
More on the AI phone system
How it works, what it costs and how it applies to your sector.
Frequently asked questions
How much does an AI phone assistant cost for a real estate agency?
It depends on your call volume and how custom the setup needs to be — we don't sell a one-size-fits-all package. In the free demo we look at your agency's actual call patterns and quote you based on that, not a price-list rate.
Does it replace the agent on the phone?
No. It picks up the calls that would otherwise go unanswered or come in after hours, and books the straightforward viewings. Anything sensitive, or an actual negotiation, still goes to your agents.
What happens if a caller asks something it can't handle?
It says so plainly, takes their contact details anyway, and passes the request to an agent — instead of dropping the call or guessing at an answer.
Does this make sense for a small agency with few calls a day?
If you get two or three calls a day and can always pick up in person, you probably don't need this yet. It's built for agencies losing calls at peak times, after hours, or while agents are out doing viewings.
Does it connect to the listing portals and CRM we already use?
We connect it to the tools your agency actually runs on — calendar, contacts, CRM — during the custom setup, so listing details and appointments stay where you already work.
Let's talk it through — we'll show you how it would work with your real listings and your real hours, no obligation.